Posted on March 16, 2023 by vraboin
The Board recently reviewed proposed revisions to the Recreational Vehicles section of the Rules & Regulations and a potential RV storage policy at the March 8, 2023 regular session. Many of the residents in the community have purchased RVs in recent years and the Board wanted to consider ways in which they could help owners store them on their property.
The attached documents will detail the proposed revisions to the current RV rules, a parking/storage policy, and an approval form. This is being presented for a 28-day comment period to the community. Please feel free to submit comments or proposed additions/revisions to these proposed changes to vraboin@actionlife.com.
The Board will review this at the next scheduled regular session meeting on May 10, 2023 for approval and official implementation.
Posted on March 1, 2023 by vraboin
Hello Oak Valley II Owners,
This is a courtesy notice for the regular session board meeting scheduled for March 8, 2023 at 7:00pm via Zoom. Please see the attached posting agenda for more information. There will be an open forum portion at the end of the meeting where members will each be given a few minutes to speak and address the Board of Directors if they wish.
Meeting Date: Wednesday, March 8, 2023
Meeting Time: 7:00pm
Zoom Meeting: actionlife.zoom.us or Zoom app
Meeting ID: 939 888 797 04
Password: 634201
Join by Phone (Audio Only)
+1 (213) 338-8477 US (Los Angeles)
+1 (669) 219-2599 US (San Jose)
Please note, you must be a deeded owner to attend board meetings. Owners may authorize a representative to attend on their behalf, but an authorization email with a copy of the owner’s driver’s license or ID must be sent to vraboin@actionlife.com prior to the meeting.
We look forward to having you join us!
Posted on January 30, 2023 by vraboin
Hello Oak Valley II Residents!
The Board and Management would like to take a moment to report to the community recent developments on several ongoing projects. This is a way for the Board to communicate to you the challenges they encounter while making valued progress towards effective solutions to a variety of items.
There are many instances in which residents may find themselves wondering what their monthly assessments actually support? In large part, your monthly assessments support the many features of this beautiful community and with that come a whole host of maintenance responsibilities, some we are prepared for and some we are not.
We encourage everyone to take a brief moment to review the summary below and hope it provides valuable insight into how your Board truly has Oak Valley’s best interest in mind and practice.
- Mailbox Theft – The Board and Management have received many reports of recent theft and vandalism to the mailboxes. Supreme Force Services has been notified and requested to focus on these areas. Horizon Lighting will be out to conduct an audit of all the mailbox lighting and ensure that they are all operating effectively. The entire city of Beaumont is experiencing mail theft issues, some worse than ours. Whenever possible, monitor tracking and remove parcels and mail asap. Some residents have reported success with ring mailbox monitors. Two claims have been opened with USPIS (47324918) and Beaumont Postmaster (47325059). If you have been a victim of mail theft, residents should contact the Beaumont Police Department to file a report. There is a dedicated officer for this type of crime, Officer Morga, and can be contacted at 951-769-8500 or amorga@beaumontpd.org.
- Flock Camera System – The Board is considering installing Flock security cameras at the gates. A presentation is planned for the Board’s review in February.
- Change in Patrol Hours – Supreme Force Services has begun patrolling during graveyard security hours (12:00am – 5:00am) to help mitigate theft, vandalism, and non-community individuals roaming the community.
- Birdie & Linksman Gates – Birdie and Linksman gate renovations completed with all new upgraded motors, hinges and hardware. Both locations are now under warranty. Automated Gate Systems came out last week to address gate remote receiver issues at Birdie. The birdie gate remote receiver has been replaced and is working again. The fire access system is being installed today, which should reduce the fire key being left open.
- Painting – Birdie and Linksman gates are scheduled to be painted in March 2023. Management will send out notice once project dates have been confirmed.
- Pedestrian Gates – Repairs are ongoing at the pedestrian gates and FOBS.
- Asphalt Repairs – Soliciting proposals from geotechnical engineering firms for pavement and soil analysis of all the streets in the community and presented to the Board and community at the next board meeting. This report will recommend repairs needed over the next 3-5 years. There is far more degradation than previously forecasted, with the entire Birdie entrance needing to be replaced, and many areas on upper Amateur near Birdie. This will be a large expense for the community and put a strain on the reserves if not properly planned for.
- Concrete Repairs – Management is soliciting proposals for necessary concrete repairs. A survey of all the sidewalks in the community will be presented of all areas requiring grinding and replacement for root damaged areas.
- Birdie Waterfall Repairs – Waterfall basins have had leaking issues. Diversified Waterscapes is investigating and will repair as needed.
- Irrigation Repairs – The community has a very large and complex irrigation system with two parks, two gated entrances, and the lakes. All these elements are at the age where replacements are needed. Golf carts are also breaking irrigation in the lake area which can be unnecessarily costly.
- Planting Upgrades – The Board is considering upgrading the entrance planters by the Linksman gates.
- Budget – The Board is dedicated to maintaining a balanced budget and saving wherever possible. Services have increased a minimum 9%, and some supplies have increased by 30% or more (i.e. irrigation valves and electrical hardware).
- Basketball Courts – Slated to be sandblasted and repainted this spring.
Posted on January 23, 2023 by vraboin
Hello Oak Valley II Residents!
Management has received several reports of lighting issues at the mailboxes. This is a courtesy notice to inform you that a vendor has been contacted to come out and address the work orders already submitted and conduct an audit of the rest of the community to identify any other repairs needed.
We appreciate your patience in this matter! Thank you!
Posted on January 23, 2023 by vraboin
Hello Oak Valley II Owners!
Normally, homeowners’ associations only have one (1) meeting of the membership each year. This meeting is not the recurring business meeting of the Board of Directors, which homeowners have limited participation in, but rather the Annual Meeting of the Membership in which homeowner participation is required for business to be conducted. The minimum quorum requirement for the Oak Valley II community is 25% (152 homeowners) of the 606 homeowners.
California Corporations Code mandates that this meeting be held. If a quorum is not reached, your Board of Directors must continue to attempt to hold Adjourned Sessions of the meeting until the proper quorum is met and business can be conducted. To reach quorum for an Adjourned Meeting of the Oak Valley II membership, the requirement remains at 25% (152 homeowners) of the 606 homeowners.
Each of these additional meetings also costs the Association money not previously budgeted for. These charges cover any additional mailings, notices, and the fee for holding a special meeting. Because Corporations Code requires that Adjourned Meetings must be attempted a maximum of every 30-days following the initial meeting, these costs can quickly add up.
For this reason, your current Board of Directors would like to offer you an option that would cover a longer period of time than the normal proxy. Under California Law, members of corporations can give their consent for membership meetings to be held for a term of up to three (3) years unless prohibited by the corporation’s By Laws. Oak Valley’s By Laws do not prohibit the use of such a proxy.
Please take a moment to sign the attached 3-Year Proxy below to give your consent to allow any meetings of the membership to be held through the proxy’s expiration date. You can email your proxy to vraboin@actionlife.com or mail it to Action Property Management at 1250 Corona Pointe Ct., Suite #404, Corona, CA 92879.
Posted on January 11, 2023 by vraboin
Hello Oak Valley II Residents!
Management has received several reports of issues with gate remotes at both entrance gates at Birdie and Linksman Drive. Automated Gate Services has been notified and a technician will be coming out today to further troubleshoot the issue.
We appreciate your patience as we try to find a quick resolution!
Posted on December 27, 2022 by vraboin
Hello Oak Valley II Residents!
This is a courtesy reminder that the monthly assessments for your Association are increasing from $95 to $103 per month effective January 1, 2023.
Why is there an increase? The 8.42% increase in assessments is primarily due to increases in reserve study funding, common area maintenance, irrigation repairs, and insurance premiums. However, the Board worked diligently to reduce the costs for electricity, meeting expenses, landscape replacement, and tree maintenance so that the increase was nominal.
Do I need to do anything for my automatic payments? If you have enrolled in automatic payments through the Resident Portal, there is no need to make any additional changes. The amount withdrawn will be adjusted to the new amount automatically. However, if you have enrolled in Bill Pay through your banking institution, you will want to make sure you increase the withdrawal amount to reflect $103 per month.
What if the wrong payment amount is made? A late fee of 10% ($10.30) will apply on the 16th of the month if the incorrect payment is made or a payment is missing.
The Board and Management hopes everyone had a lovely holiday season and wishes all Oak Valley residents best wishes for 2023!
Posted on November 11, 2022 by vraboin
Hello Oak Valley II Residents!
This is a courtesy notice to advise of upcoming repairs on the Birdie Gates scheduled to begin on Wednesday, November 16th, 2022. The Board approved a proposal to upgrade the gate operators at the October 13, 2022 regular session meeting. This project will assist in reducing issues with the gates due to high traffic.
Please take note of the dates below as it may affect your ability to enter / exit at the Birdie Gates.
November 16th -17th: The entrance / exit gates will be UNAVAILABLE while Automated Gate Services performs work on the hinges. Automated Gate Services will cone off the gates during this time. Please utilize the Linksman Gates during this timeframe.
November 18th: The Birdie Gates will be held OPEN while work is being performed on the gate operators so residents will be able to enter / exit as normal.
We appreciate your cooperation!
Posted on October 31, 2022 by vraboin
Hello Oak Valley II Residents!
This is a courtesy notice for the adjourned annual election & regular session board meeting scheduled for Wednesday, November 9th, 2022 at 6:30pm via Zoom. Please see the attached general notice for more information. (The posting agenda for the regular session meeting will be uploaded by Friday, November 4, 2022.)
Please be advised that ballots will need to be received by The Ballot Box (13681 Newport Ave., Suite 8, Box 341, Tustin, CA 92780) no later than 12:00pm on Tuesday, November 8th, 2022. As this is a virtual meeting, ballots will only be accepted by this deadline.
Candidates for the Board of Directors are Casey Gnadt, Paul King, Crystal Horner, and Edward V. Shipley.
Location: actionlife.zoom.us or app
Meeting ID: 988 196 291 68
Password: 534006
Call-In: +1 (213) 338-8477
We look forward to you joining us!
Posted on October 11, 2022 by vraboin
Hello Oak Valley Residents!
This is a courtesy notice for the regular session board meeting scheduled for Thursday, October 13th, 2022 at 6:30pm via Zoom. Please see the attached posting agenda for more information.
There will be an open forum portion at the end of the meeting where members will each be given a few minutes to speak and address the Board of Directors if they wish.
Meeting Date: Thursday, October 13, 2022
Meeting Time: 6:30pm
Zoom Meeting: https://actionlife.zoom.us or Zoom app
Zoom Meeting ID: 98819629168
Zoom Meeting Password: 534006
Join by Phone (Audio Only)
+1 (213) 338-8477 US (Los Angeles)
+1 (669) 219-2599 US (San Jose)
We look forward to you joining us!
